Rotary Club of Cotswold Tyndale Privacy Notice
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Registered Charity Number 1050374
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PRIVACY POLICY
This policy describes how The Rotary Club of Cotswold Tyndale (the Club) collects, stores and uses personal data about you as a member of the Club.
Data Types
The Club collects and processes the following data about you:-
Name
Home address
E-mail address
Telephone number(s)
Date of birth (where appropriate)
Collection
The Club collects your personal data only from you.
Storage
The Club stores your personal data in paper and electronic form.
Use
The Club may use your personal data for the following purposes:-
- To administer your membership, and keep a record of your relationship with the Club and with the Rotary organisation.
- To provide you with the services and information you would reasonably expect as part of your membership.
- To give you information and updates about the Club’s activities and those of other relevant organisations, and any other information you may request.
- To prepare a handbook (Club Membership List) for the Club.
- To prepare the Club’s newsletter (“Murmurings”)
- To present our website and its contents to you and to improve it.
- To request your assistance with any of the Club’s activities.
- For any other purpose for which the Club has your consent.
Timescale
The Club will hold your personal data in its system for as long as you are a member of the Club . After you cease to be a member, the Club will retain your data for no longer than is necessary to perform its administrative and legal duties in relation to your membership and will then safely and permanently destroy it.
Club Membership List
The Club Membership List is an annual written list of Club members which is published each year by the Secretary of the Club. The List is reviewed and renewed annually. It comprises a list of the names of all the Club’s officers for the year and of each member’s and honorary member’s name, postal and e-mail addresses and telephone numbers.
A member’s details will be included in the Membership List only with his or her consent. Club members are required to protect the List and ensure that its contents are not distributed outside the Club.
You are required to indicate you consent to these arrangements by signing the Membership Joining and Annual Subscription forms.
If any member does not so consent, his or her personal data will not be included in the List or shared with other members.
Sharing data with third parties
The Club does not sell, trade or otherwise divulge your personal data to third parties unless the Club has your permission or is required by law to do so.
Sharing within the Rotary Organisation
The Rotary Organisation comprises Rotary International (RI), The Rotary Foundation (TRF), Rotary International in Great Britain and Ireland (RIBI), the Rotary Foundation United Kingdom (RFUK), the RIBIDonations Trust and Rotary District 1100. When you give the Club information, it will be shared (via the Organisation’s data management Service (DMS)) within the Rotary Organisation, to facilitate your membership and to provide the service afforded to you as part of that membership. The Organistion will have in place data processing agreements compliant with GDPR before sharing your data within the Organisation.
Storage and Security
Your personal data which you provide to the Club is encrypted and stored in password protected files where possible. The Club is committed to ensuring that your data is secure. To prevent unauthorised access to or disclosure of your data, the Club has put in place suitable physical, electronic and managerial processes to safeguard and secure the data the Club collects from you.
The transmission of information via the internet is not completely secure, and the Club cannot guarantee the security of data sent to it electronically. Transmission of data by such means is therefore at your own risk.
If the Club gives you, or you have chosen, a password to enable you to gain access to any part of the Club’s website, you are required to keep it secure.
The Club’s website
The Club’s website is linked only to those of the Rotary Organisation.
The Nonprofits account "The Rotary Club of Cotswold Tyndale Charity Trust Fund" is run and owned by us and we are using the domain "rotary-ribi.org" for Nonprofits Workspace account.
Your rights
You have the right of access to the data the Club holds about you, and to have any inaccuracies in it corrected promptly.
Timescale
The Club will hold your personal data only as long as you are a member of it. After you cease to be a member, the Club will retain your data for no longer than is necessary to perform its administrative and legal duties in relation to your membership and will then safely and permanently destroy it.
Updates
The Club may change its privacy policy from time to time. The Club will notify you direct if any significant changes are made.
Cookies:
Like most websites, we use “cookies” to help us make our site, and the way you use it, better. We do not store any personal data in the cookies that we use. Cookies mean that a website will remember you. They’re small text files that sites transfer to your computer (or phone or tablet). They make interacting with a website faster and easier – for example by automatically filling your name and address in text fields.
In addition, the type of device you’re using to access our website or apps and the settings on that device may provide us with information about your device, including what type of device it is, what specific device you have, what operating system you’re using, what your device settings are. Your device manufacturer or operating system provider will have more details about what information your device makes available to us.
The type and quantity of information we collect and how we use it depends on why you are providing it. You should be able to control what cookies are placed on your device through your browser settings. Go to www.aboutcookies.org to find out more about cookies, including how to see what cookies have been set and how to manage and delete them.