Privacy Notice and GDPR

DATA PRIVACY NOTICE

Southport Links Rotary Club 

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”). 

2. Who are we?

The Southport Links Rotary Club is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The Southport Links Rotary Club complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. 

We use your personal data for the following purposes: -

·                 To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;

·                 To administer membership records;

·                 To fundraise and promote the interests of the charity;

·                 To manage our volunteers;

·                 To maintain our own accounts and records;

·                 To inform you of news, events, activities and services running at Southport Links Rotary Club;

·                 To share your contact details with the Rotary GB&I office so they can keep you informed about news and events, activities and services that will be occurring throughout Rotary and in which you may be interested. 

4. What is the legal basis for processing your personal data?

·       Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about Rotary events.

·       Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement; 

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of Rotary in order to carry out a service to other Rotary members or for purposes connected with the Rotary.

6. How long do we keep your personal data?
We keep data in accordance with legal requirements or for a reasonable but not an excessive length of time in order to maintain our club records. 

7. Your rights and your personal data 

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

·       The right to request a copy of your personal data which the Southport Links Rotary Club holds about you;

·       The right to request that the Southport Links Rotary Club corrects any personal data if it is found to be inaccurate or out of date; 

·       The right to request your personal data is erased where it is no longer necessary for the Southport Links Rotary Club to retain such data;

·       The right to withdraw your consent to the processing at any time;

·       The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability);

·       The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

·       The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]

·       The right to lodge a complaint with the Information Commissioners Office. 

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing. 

9. Contact Details 

To exercise all relevant rights, queries of complaints please in the first instance contact the Club Secretary at 

secretary@rcsl.org.uk