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Friday, March 5

Franchise Opportunity – Gosport Rotary Vehicle Rally & Family Fun Day 2026 

The Rotary Club of Gosport is seeking an experienced operator to manage the Refreshments & Market Stall Areas at our hugely popular annual Vehicle Rally & Fun Day.

• Stokes Bay Recreation Field
• Monday 31 August 2026
• 10:00 – 16:00
• Approx. 5,000 attendees

This is a well-established community event with strong footfall and consistent demand for food, drink, and market stalls.

The appointed franchisee will:

• Source & manage catering providers and stallholders
• Handle bookings, payments & contracts
• Ensure full PLI & food hygiene compliance
• Manage setup, breakdown & H&S within designated areas
• Provide an on-site representative on event day

Tender closing date: 31st March 2026

Submit proposals to: sec.gosportvehiclerally@gmail.com

Experienced event operators – we would love to hear from you.

Details:

Gosport Rotary Club Vehicle Rally Requirement form.

1. The Rotary Club of Gosport will host its annual Vehicle Rally (VR) and Fun Day on 31st August 2026 at the Stokes Bay recreation field.

2. The VR committee are seeking to franchise the Refreshments and Market stall areas of the event.  These are held in the designated areas as identified in the outline field layout.

3. The event has approximately 5,000 adults in attendance over the day, many with children and family dogs. Up to 500 vehicles attend the event with at least one occupant and there are traders and entertainers.

4. The franchisee will be included in the Rotary VR Event Management Plan (EMP) and Risk Assessment of the VR.

5. The event is to be open from 10:00 to 16:00, with all refreshment vendors and stalls open. Last year, there were 12 refreshments vendors and 50 stallholders. The refreshments vendors have always been busy, and the franchisee is to ensure sufficient vendors for the numbers expected to attend the VR and with a good choice of refreshments. There is plenty of room to expand the number of catering vendors and also market stalls.

6. The Rotary Club of Gosport has the following requirements of the franchisee that must be agreed upon before a contract can be awarded.  

These are that the franchisee:

a) Will find and book catering providers and stall holders.

b) Will handle all aspects of the booking and payment process, setting out their own terms and charges for stall holders and refreshment vendors.

c) Is responsible for Public Liability Insurance (PLI) of the refreshment and stalls area.  As the franchisee is making financial gain from the provision of vendors and stall holders, the Rotary PLI is not valid within these areas.

d) Is to ensure PLI and hygiene requirements of stall holders and refreshment vendors as required by Gosport Borough Council (GBC) are met. The GBC require that that each catering provider and stall holder has their own public liability insurance. In addition, all refreshment stalls must meet GBC food hygiene requirements.

e) An appointed representative of the franchisee is to be on site all day Monday 31 August as a point of contact for the caterers and stall holders.

f) Is responsible for all management of the setup and breakdown of the two designated areas set aside for refreshments and stalls.

g) Is to attend on Sunday, 30th August, to mark out the refreshments and stalls areas.  This so that all stall holders and catering providers can be marshalled by the franchisee or their representatives to the respective stall and refreshment positions.  

h) Is responsible for Health and Safety within the designated areas and meeting any agreed mitigations in the VR EMP and RA for the designated areas.  

7. The committee has used several refreshment vendors for many years, and the franchisee is asked to consider approaching them with a view to attending. A list of these is below.

8. There is some flexibility in the size of the designated areas, as shown on the VR outline field layout.  This can be discussed with the VR if the franchisee sees potential options.

9. We require you to submit a payment proposal for our consideration.

Please reply as a matter of urgency as the committee need to check each prospective Franchisee’s proposal and allow time for vendors and stallholders to be contacted.