TRUSTEES REPORT 24/25

REPORT OF THE TRUSTEES – OCT 25 – FINANCIAL YEAR 2024/5

1. Charity Details

• Name: Rotary Club of Uppingham Charitable Trust
• Registered number: 1135799
• Registered address: 4 Orchard Close, Uppingham, OAKHAM, LE15 9PF
• Trustees: 
  • Hugh Holden (principal contact)
  • Paul Laird (ex-officio)
  • Keith Edwards (ex-officio)
  • Shane James
  • Jayne Bryers (ex-officio)

2.  Structure and Management

The trust is an unincorporated subsidiary body of the Rotary Club of Uppingham (RI Club 72930) (“the Club”) which is a club chartered within Rotary District 1070 of Rotary International in Great Britain and Ireland. The club was chartered in 2006.  The trust is governed by the standard Rotary Trust Deed.  The Trustees implement the charitable aims of the Rotary Club of Uppingham as decided by the club at its periodic Business Meetings.  The Trustees are elected for the forthcoming Rotary Year at the Club Annual General Meeting.  All members of the Club participate in the voluntary activities of the Trust and in allocating moneys to specific grants.

3. Financial Report 2024/5

The Trust accounts to 30 Jun 2025 have been examined by Chris Sworn, a qualified accountant, and represent a true and accurate account of the Trust’s affairs; a copy of his report is attached.  .

 

At the end of 2024/5 the Trust held a balance of £20422.

 

The Trust does not hold a dedicated reserve fund, but attempts to maintain a buffer fund of £3,000 to ensure that adequate cash flow is available for projects as and when required.

 

Donations. 

 

The Trust made the following major donations during the year:

 

Charity/Organisation/Project	£
Rotary Foundation	1800
Rotary Foundation Polio	1144
Youth activities (Exchange, YRYLA, Tech Tournament, Scout/Guides)	726
LOROS	1500
Sailability (new personnel hoist)	2134
Marys Meals	500
Rutland Food Bank	1500
Womens Aid	700
Local Appeals	1140
Ukrainian support	850
Total donations for the year	15836

 

 

 

 

 

 

The £20,000 legacy donated to the Trust in 2023 was donated with the proviso that it should be used for local projects.  During the year the Trust spent £6475 on local projects (this sum excludes all overseas donations and the contribution of District 1070 Foundation and RC Rutland to the Sailability project).  The total sum now expended from the legacy is £14,651

 

Income

 

The major fundraising events and other sources of funds during the year were:

 

Event	Income £
Craft Fair	1100
Eyebrook Walk	2729
Polio	444
Donations and misc	1411
Foundation voluntary contributions	292
Race Night	978
Quiz	333
International Women’s Day	626
Home meals	336
Gardeners Question Time and Corby MV Choir	821
Presidents’ Night	460
District Grant + RC Rutland contribution to Sailability	4000
Interest income	955
Gift Aid	613
Total charitable income	14094

 

Some members continued to make periodic regular donations to Rotary Foundation thus reducing our reliance on fundraising to meet our annual Foundation donation target.

 

4.  Objectives

Achievements in 24/25

The Trust met all the objectives identified in its previous report for 2023/4

Aims for the new Financial Year 2025/6

The Club will continue to support:

• Rotary International Polio Eradication Campaign.
• The Rotary Foundation.
• Youth Speaks, Young RYLA, the Rotary Technology Tournament and other Rotary youth events.
• Sailability
• Local well-being projects
• International projects including the District 1070 Ugandan maternity unit project for which £500 has been pledged.

 

 

The major project for the new Rotary Year will be to reconstruct a Sensory Garden at the LOROS Hospice in cooperation with the Rotary Club of Rutland; the full income from the Eyebrook Walk will be dedicated to support for LOROS due to the current

financial difficulties which LOROS is experiencing.

 

5.  Trust Administration

 

The following Trustees agreed to serve for 2025/6:

• Hugh Holden (principal contact, ex-officio)
• Paul Laird
• Shane James
• Keith Edwards
• Jayne Bryers

 

and were reappointed at the Club Annual General Meeting. 

 

The club financial year is 1 July to 30 Jun in accordance with standard Rotary practice.

 

The Trust bank account was again maintained at Barclays. Three Trustees (Paul Laird, Hugh Holden and Jayne Bryers) were authorised signatories to the Trust bank account at Barclays Bank Ltd with any 2 required to sign cheques and authorise electronic bank transfers.

 

The Saffron Building Society bond of £10,000 matured in November 2024 and was supplemented by a further £10,000 in a High Interest easy access account which was depleted to £17,000 during the year as grants were paid out.

 

The Annual Report Form has been submitted to the Charity Commission.

 

This Report will be displayed on the Club Website once it has been approved by the Club.

 

 

 

  

 

G A HOLDEN

 

 

 

 

 

 

 

 

CHARITY BUDGET AND REPORT 2024/5
Subcategory
Income
Balance b/f  Barclays	£          12,165
Saffron BS	£          10,000
Total Charity Funds at start of year	£          22,165
	Actual 24/25
Donation
Donation - Foundation - Gift Aid	£                  292
Donation - general	£                  219
Gift Aid donation general	£                  992
Gift Aid donation- Ukraine	£                  200
Total Donation - general	£             1,703
Eyebrook Walk
Donation	£                  560
Donation - Gift Aid	£             1,985
Donation - Non Gift Aid	£                  335
Total Eyebrook Walk income	£             2,880
General Fund Raising
CMVC	£                  558
Craft Fair	£             1,100
Easyfundraising	£                  109
GQT	£                  263
International Womens Day	£                  626
Meals at home	£                  336
Quiz	£                  333
Total General Fund Raising	£             3,323
Polio collection	£                  444
Gift Aid	£                  613
Interest Income	£                  955
Otther income	£             2,012
President's Night
Sponsorship	£                  175
Raffle	£                  306
Ticket sales	£             2,134
Total President's Night income	£             2,615
Race night
Betting	£                  136
GiftAid donation	£                     90
Reconciliation	£                  233
Sponsorship	£                  364
Ticket sales	£                  737
Total Race night income	£             1,560
Total Charity  Income	£          14,094
Expenses
Charitable Donations
District Global Grant (Atangi)	£                  500
Environment	£                     75
Health and Wellbeing	£                  190
Local appeals	£                  250
LOROS - Eyebrook	£             1,500
Marys Meals	£                  500
Rutland Food Bank	£             1,500
UIB	£                  200
Uppingham Xmas Dinner	£                  500
Womens Aid	£                  700
Sailability	£             2,134
Ukraine support	£                  850
Total Charitable Donations	£             8,899
Foundation	£             1,800
Polio	£             1,144
Total Foundation	£             2,944
Fundraising expenses
Eyebrook Walk	£                  151
Meals at home	£                     80
Presidents Night	£             2,155
Race Night	£                  582
Total Fundraising expenses	£             2,967
Speaker donations	£                  300
Technology tournament
Gift Aid Donation	-£                 100
Technology tournament - Unassigned	£                  336
Total Technology tournament	£                  236
Youth services
YRYLA	£                  460
Youth Speaks	£                     30
Total Youth services	£                  490
Total Expenses	£          15,836
Income less  Expenses	-£            1,743
Balance b/f  Barclays 1 Jul 24	£          12,165
Saffron BS 1 Jul 24	£          10,000
	£          22,165
Less expense over income	£             1,743
Balance	£          20,422
Cash	£                     40
Barclays at yr end	£             2,875
SBS	£          17,507
Total Charity Funds	£          20,422
Legacy	£          20,000
Spent on local donations etc
2023/4	£             8,176
2024/5	£             6,475
Remaining	£             5,349

 

REPORT OF THE TRUSTEES – OCT 25 – FINANCIAL YEAR 2024/5

1. Charity Details

• Name: Rotary Club of Uppingham Charitable Trust
• Registered number: 1135799
• Registered address: 4 Orchard Close, Uppingham, OAKHAM, LE15 9PF
• Trustees: 
  • Hugh Holden (principal contact)
  • Paul Laird (ex-officio)
  • Keith Edwards (ex-officio)
  • Shane James
  • Jayne Bryers (ex-officio)

2.  Structure and Management

The trust is an unincorporated subsidiary body of the Rotary Club of Uppingham (RI Club 72930) (“the Club”) which is a club chartered within Rotary District 1070 of Rotary International in Great Britain and Ireland. The club was chartered in 2006.  The trust is governed by the standard Rotary Trust Deed.  The Trustees implement the charitable aims of the Rotary Club of Uppingham as decided by the club at its periodic Business Meetings.  The Trustees are elected for the forthcoming Rotary Year at the Club Annual General Meeting.  All members of the Club participate in the voluntary activities of the Trust and in allocating moneys to specific grants.

3. Financial Report 2024/5

The Trust accounts to 30 Jun 2025 have been examined by Chris Sworn, a qualified accountant, and represent a true and accurate account of the Trust’s affairs; a copy of his report is attached.  .

 

At the end of 2024/5 the Trust held a balance of £20422.

 

The Trust does not hold a dedicated reserve fund, but attempts to maintain a buffer fund of £3,000 to ensure that adequate cash flow is available for projects as and when required.

 

Donations. 

 

The Trust made the following major donations during the year:

 

Charity/Organisation/Project	£
Rotary Foundation	1800
Rotary Foundation Polio	1144
Youth activities (Exchange, YRYLA, Tech Tournament, Scout/Guides)	726
LOROS	1500
Sailability (new personnel hoist)	2134
Marys Meals	500
Rutland Food Bank	1500
Womens Aid	700
Local Appeals	1140
Ukrainian support	850
Total donations for the year	15836

 

 

 

 

 

 

The £20,000 legacy donated to the Trust in 2023 was donated with the proviso that it should be used for local projects.  During the year the Trust spent £6475 on local projects (this sum excludes all overseas donations and the contribution of District 1070 Foundation and RC Rutland to the Sailability project).  The total sum now expended from the legacy is £14,651

 

Income

 

The major fundraising events and other sources of funds during the year were:

 

Event	Income £
Craft Fair	1100
Eyebrook Walk	2729
Polio	444
Donations and misc	1411
Foundation voluntary contributions	292
Race Night	978
Quiz	333
International Women’s Day	626
Home meals	336
Gardeners Question Time and Corby MV Choir	821
Presidents’ Night	460
District Grant + RC Rutland contribution to Sailability	4000
Interest income	955
Gift Aid	613
Total charitable income	14094

 

Some members continued to make periodic regular donations to Rotary Foundation thus reducing our reliance on fundraising to meet our annual Foundation donation target.

 

4.  Objectives

Achievements in 24/25

The Trust met all the objectives identified in its previous report for 2023/4

Aims for the new Financial Year 2025/6

The Club will continue to support:

• Rotary International Polio Eradication Campaign.
• The Rotary Foundation.
• Youth Speaks, Young RYLA, the Rotary Technology Tournament and other Rotary youth events.
• Sailability
• Local well-being projects
• International projects including the District 1070 Ugandan maternity unit project for which £500 has been pledged.

 

 

The major project for the new Rotary Year will be to reconstruct a Sensory Garden at the LOROS Hospice in cooperation with the Rotary Club of Rutland; the full income from the Eyebrook Walk will be dedicated to support for LOROS due to the current

financial difficulties which LOROS is experiencing.

 

5.  Trust Administration

 

The following Trustees agreed to serve for 2025/6:

• Hugh Holden (principal contact, ex-officio)
• Paul Laird
• Shane James
• Keith Edwards
• Jayne Bryers

 

and were reappointed at the Club Annual General Meeting. 

 

The club financial year is 1 July to 30 Jun in accordance with standard Rotary practice.

 

The Trust bank account was again maintained at Barclays. Three Trustees (Paul Laird, Hugh Holden and Jayne Bryers) were authorised signatories to the Trust bank account at Barclays Bank Ltd with any 2 required to sign cheques and authorise electronic bank transfers.

 

The Saffron Building Society bond of £10,000 matured in November 2024 and was supplemented by a further £10,000 in a High Interest easy access account which was depleted to £17,000 during the year as grants were paid out.

 

The Annual Report Form has been submitted to the Charity Commission.

 

This Report will be displayed on the Club Website once it has been approved by the Club.

 

 

 

  

 

G A HOLDEN

 

 

 

 

 

 

 

 

CHARITY BUDGET AND REPORT 2024/5
Subcategory
Income
Balance b/f  Barclays	£          12,165
Saffron BS	£          10,000
Total Charity Funds at start of year	£          22,165
	Actual 24/25
Donation
Donation - Foundation - Gift Aid	£                  292
Donation - general	£                  219
Gift Aid donation general	£                  992
Gift Aid donation- Ukraine	£                  200
Total Donation - general	£             1,703
Eyebrook Walk
Donation	£                  560
Donation - Gift Aid	£             1,985
Donation - Non Gift Aid	£                  335
Total Eyebrook Walk income	£             2,880
General Fund Raising
CMVC	£                  558
Craft Fair	£             1,100
Easyfundraising	£                  109
GQT	£                  263
International Womens Day	£                  626
Meals at home	£                  336
Quiz	£                  333
Total General Fund Raising	£             3,323
Polio collection	£                  444
Gift Aid	£                  613
Interest Income	£                  955
Otther income	£             2,012
President's Night
Sponsorship	£                  175
Raffle	£                  306
Ticket sales	£             2,134
Total President's Night income	£             2,615
Race night
Betting	£                  136
GiftAid donation	£                     90
Reconciliation	£                  233
Sponsorship	£                  364
Ticket sales	£                  737
Total Race night income	£             1,560
Total Charity  Income	£          14,094
Expenses
Charitable Donations
District Global Grant (Atangi)	£                  500
Environment	£                     75
Health and Wellbeing	£                  190
Local appeals	£                  250
LOROS - Eyebrook	£             1,500
Marys Meals	£                  500
Rutland Food Bank	£             1,500
UIB	£                  200
Uppingham Xmas Dinner	£                  500
Womens Aid	£                  700
Sailability	£             2,134
Ukraine support	£                  850
Total Charitable Donations	£             8,899
Foundation	£             1,800
Polio	£             1,144
Total Foundation	£             2,944
Fundraising expenses
Eyebrook Walk	£                  151
Meals at home	£                     80
Presidents Night	£             2,155
Race Night	£                  582
Total Fundraising expenses	£             2,967
Speaker donations	£                  300
Technology tournament
Gift Aid Donation	-£                 100
Technology tournament - Unassigned	£                  336
Total Technology tournament	£                  236
Youth services
YRYLA	£                  460
Youth Speaks	£                     30
Total Youth services	£                  490
Total Expenses	£          15,836
Income less  Expenses	-£            1,743
Balance b/f  Barclays 1 Jul 24	£          12,165
Saffron BS 1 Jul 24	£          10,000
	£          22,165
Less expense over income	£             1,743
Balance	£          20,422
Cash	£                     40
Barclays at yr end	£             2,875
SBS	£          17,507
Total Charity Funds	£          20,422
Legacy	£          20,000
Spent on local donations etc
2023/4	£             8,176
2024/5	£             6,475
Remaining	£             5,349