Annual General Meeting - Live

ROTARY CLUB OF CHESTFIELD

Annual General Meeting 07.45am for 08.00am Thursday 25th May 2023 @ The Plough

Present:               Ian S, Dave C, Pat, Lesley, Elaine, Andrew & Jean M, Marian, Robert, Chris, Paul, Hilary, Andrew B, Nick, Godfrey, Kathryn, Pete (on Zoom)

Apologies:           David K, David M, Iain, M, Margaret, Pippa, Spyros, Reggie, Sue, Myfanwy, Trevor, David B.

Welcomes:         Pat welcomed everyone to the meeting.  There are no birthdays this week.

Grace:                   Paul

BREAKFAST

Business:             Pat confirmed that reports from the various committee chairs are in, and will be emailed to the membership in due course.  She then read out the list of officers and board members proposed for the year 2023 / 4, as below.  They will take over following the Handover meeting on Thursday evening 29th June 2023.

President for 2023/2024:                                                               Pat McFarlane

Past President for 2023/20244:                                                  Nick Robinson

Vice-President Elect for 2023/22024:                                       Sue Vargyas (assisted by Gerry Lennon)

Treasurer:                                                                                           David Mann

Secretary:                                                                                           Dave Coupland

Community & Vocational:                                                           Kathryn Wilson & Hilary Brian

Gardening:                                                                                         Elaine Young & Maureen Rooney

Social Secretary:                                                                              Lesley Robertson & Sue Vargyas

Foundation:                                                                                       Nick Robinson

Fund Raising:                                                                                     Godfrey Brown

Car Parking:                                                                                       Paul Hooke-Overy

International:                                                                                    Andrew Brealey

Youth Opportunities:                                                                    Margaret Cox & Gerry Lennon

PR & Communications:                                                                 Robert Sissons & Sue Vargyas

Club Protection and Health & Safety Officer:                      Paul Hooke-Overy

Membership Committee Chair:                                                 Pete Thomson

Environmental & Sustainability:                                               Robert Sissons

Almoner:                                                                                             Pippa Zintilis

Other Club Positions:

Meals Steward:                                                                                Robert Sissons

Speaker Organiser:                                                                         Chris Gregson (assisted by David Kingham)

Master-at-Arms:                                                                              Nick Robinson

                                Pat asked the members present to vote en bloc to accept the above.  This was proposed by Andrew B and seconded by Nick Robinson.  The members then voted unanimously in favour of accepting the above nominations.

                                Pat noted that future board meetings will be here in the back room of The Plough.

Any Other Business:        Andrew B said that he has received an email from David K about his contact in Ukraine.  There is a large group of orphaned children and their carers who are in need of a cooker for food preparation - can we help with the cost of this?  After discussion, Andrew B proposed a donation of £200; this was seconded by Hilary.  The members present voted in favour.

                                Jean M said that she was contacted by a lady in Swalecliffe who has a van load of tools for TWAM.  Jean and Andrew have arranged for a van to come down from Ipswich, but volunteers are needed to load it.  Andrew B, Robert, Pat and Chris volunteered.  It was suggested that they should wear their Rotary polo shirts as identification, and also bring work gloves.

                                Hilary talked about her ideas for arranging a celebration of the club's 20th anniversary next year.  The membership who responded to her email have indicated in favour of an early evening buffet at the Crescent Turner hotel restaurant.  This has been pencilled in for Thursday 6th May 2024, to be confirmed later.  It was suggested that we don't have a band, but have piped music as background only.  There is a suggestion that we should have a speaker; Sue has a possible name.

                                Pat said that she, Sue  and Gerry have met to arrange a calendar of events.  However when Pat tried to send it to board members from her Mac Book, it didn't work very well.  She will circulate this as soon as is practicable.

                                Pat gave an update re Jean S.  Jean is very poorly and the outlook is not good.  Doctors have been unable to control her infection, and she may soon be on palliative care only, perhaps at the Pilgrims Hospice.

Raffle                    Won by Jean M

Master-at-Arms:                              Nick informed us that today is international Towel Day (after the importance of knowing where your towel is according to the Hitchhikers Guide to the Galaxy).  It's also Wine Day in the USA.  On this day, the cartoon character Goofy first made his appearance.

Final Toast:                         Andrew B

Next Meeting:

07.45am for 08.00am Thursday 1st June 2023 @ The Plough