Weekly Meeting Responsibilities

Update Nov 2022

Rotary Club of Bridge of Allan and Dunblane –Weekly Meeting Set Up

1. Set up Lectern/ 1 x banner (2 members)

2. Set up 1 x club pc and screen. *****

3. Check Spreadsheet for attendance. List additional visitors/guests

4. Give an attendance report when requested by the Chair

5. Pay the hotel

******IT Set UP- in detail.

Get key for cupboard from Hotel.

Take equipment out from cupboard-Laptops in bag, HDMI lead and remote controls in plastic box.

Set up laptop on table by curtains at internal wall - Black Dell Laptop.

Power cable laptop.

Switch on power cable splitter that powers screen and projector.

Power on projector – press blue button.

Drop screen – point remote at sensor and press down button.

HDMI connect from wall point to HDMI on laptop.

Power up laptop.

Fit pointer remote into USB on laptop. Check pointer is glowing red, if not check the battery.

If there are updates go to settings – windows updates – pause updates for the duration of the meeting. After the meeting return to settings – windows updates and allow the update to be carried out and reboot if required.

When speaker arrives connect their flash drive and look for their presentation and open it.

Show the speaker how to operate the remote control then close the screen by pressing the square button on the remote. Pressing this again opens the screen.

If the speaker has a video on their presentation this needs to be saved to the laptop, desktop to play without disruption, note the sound will be from the projector so just check it will be loud enough otherwise the Squaak box will need connecting with the white audio plug into the box and the jack plug into the headphones jack on the laptop.