Two Away Days – May 2026

Rotary Club of Hexham

Important Revision –

Please note the Change of dates from the end of May to:-

Thursday 7^th May and Friday 8^th May ( Check out Saturday 9^th May)

Note:- Separately Norman Wicks is arranging a trip to Town Twin Noyan in France for which dates are not yet fixed: Norman is aware of these Harrogate dates and aims to avoid a clash of dates.

2 Away Days –May 2026

Ascot House Hotel 54 Kings Road Harrogate

Revised to be Thursday 7^th and Friday 8^th May (Check out Saturday 9^th)

Admin Team recently agreed revised dates as clashes reduced the number of bookings for the previous issued dates ( Wednesday and Thursday 27^th/28 May).

Availability (particularly Dinner in the hotel) lead to the Team choosing a Thursday/Friday.

Friday nights are £20 more than standard Monday-Thursday but with Group Discount changes the prices quoted here are increased by £18 on the prices quoted in August( see below).

Single Occupancy

Single guests may choose a Single Room or a discount for a Classic Double. The Ascot House Hotel will not now offer a single person discount on a Cosy Double room (small) . They advise that Classic Rooms are much nicer.

This smallish hotel is just outside the town centre about 4 minutes walk from the Conference Centre. There are good reports of the hotel which has been used for decades as the Monday lunch venue for Harrogate Rotary Club. There is a lounge/bar/

• Rotarians who have already indicated a wish ( orally or in writing) to book are asked to tell us again due to the revised dates and price. A total of 8 Rooms are held as previously requested.

• We hope that more Rotarians will decide to tell us that they wish to join us. In addition to the 8 rooms members asked for a Single and 2 Classic Doubles are reserved until Christmas for additional members to sign up. There is at present plenty of space with unreserved rooms still available.

Room Categories

Ascot House Hotel has 19 rooms over Ground, First and Second floors. There is no lift.

These can be viewed on the Ascot Hose website at https://www.ascothouse.com/

Prices for 2 Nights Bed and Breakfast (revised September) are as follows:-

Single Room ( one person ) £130

Cosy Double (one or two persons) £210

Classic Double (one person) £220

Classic Double (two persons) £240

Coppice or Baxter Room £282

They generally (i.e except single use of Cosy Double) are an increase of £18 on the previous prices for the end of May. Currently numbers justify the group discount built into these prices.

Dinner (pre-ordered for the group) is available each night at £35 (2 courses) or £38 (3 courses). We circulated a Sample 2025 menu . The menu and price may change.

Deposit and Payment Dates

Ascot House have given us a very good group discount and expect us to administer the list of individuals in our group attending the days away. Admin team do this on your behalf but it is the individuals who are the customers of the hotel and payments of deposits, room charges, extras etc are made directly to the hotel. Admin must remind late payers.

• Deposit 25%

The 25% Deposit is due to be paid by 16^th January 2026.

• Full balance of Room Charges

The balance of the room charges is payable one month before attending so 7^th April 2026

Note:- Deposits etc are not refundable but names can be substituted if one Rotarian drops out while another wishes to be added.

• Charges for dinners etc are presumably payable on the day.

Please email us

1. if you wish to book stating the category of room you wish ( see above) and whether for one or two. Please state any special requirements such as :-

• • • a ground floor room or

    • if you are interested in the higher priced larger top floor rooms.

2. if you are not yet sure but wish to express an interest in coming please tell us.

Your email should be sent to BOTH :-

Margaret Elliot weileac@aol.com

and

Roger Abraham r_abraham1@sky.com 

Margaret and Roger will jointly keep a record of requests and in liaison with Ascot House Hotel sort out the reservation of rooms in accordance with requests.

They will report to the Admin Team Meeting periodically. End