Club AGM

WOTUMIST 3rd May 2016

Happy Cash:

Valerie Boddington was pleased to be back in the UK and back to her “home” Club.

Ian Selley’s leg wound has finally closed up!  To celebrate, he had a hot tub experience with champagne.

Visitors: 

Kate joined us again and is looking forward to becoming a club member.

Yes/No lists:

Sonning scarecrows.  Volunteers needed to help with car parking on Sunday and Monday 29^th and 30^th May.  (Tim Pascal)

Pagoda Sale in Woodley:  Volunteers needed for short duties on Sat 21^st May. (Maura)

Caribbean evening:  numbers being finalised now so hurry up and get your name down. (Janette)

Club ANNUAL GENERAL MEETING:

A)   Receive annual reports from the council and committees of the club for the current Rotary year to June 30^th                                   

Robin Edwards                                         Secretary

MPRC                                                               Mike Phillips   Fundraising                                                    Maura Williams-Stock Treasurer                                                              Tim Pascall

Membership                                                      Geoff Scott-Baker

Youth                                                                Sarah Shears

Programme                                              John Ellis  

Social                                                            Janette Crouch

Community Service                                     Brian Hunt

International & Foundation                         Hugh O’Hare

1. The proposed membership fee is £100, an increase of £5 on the current year, unless a district rebate comes forth as last year. 

2. Electing the president elect for the year 2016/2017 (for Presidency 2017/2018)
   Geoffrey Scott-Baker:
       Proposed by Robin Edwards
       Seconded by Scott Trathen
       Agreed by show of hands by Club members

     c. Confirming the appointment of Project Leaders.

 Scott highlighted his proposals that committees will not be formally formed.  Instead, the team Leaders below will manage projects and events within their remit with the assistance of club members.  The idea is that ALL club members will be available for any events and not restrained by being on a specific committee.  Council will be smaller than in the past to cut down meeting times. Events will in future be launched at Club meetings and then organized by the team Leader and resourced from volunteer club members.  It is expected that all club members will offer some time to more than one event during the year and as many sessions as possible to our fundraising at Christmas.

Membership                           – Tim Thorpe
Youth                                     - Pat Holloway
International & Foundation       – John Turney
Compliance                            – David Shepherd
Social                                            – Paul Cunningham
Community Service                 – Brian Hunt
Communications & PR            – Mike Phillips
Christmas Activities                -  Maura Stock & Hugh O’Hare
Speaker Secretary                  – Tim Pascall
Club Calendar/Events              – Chris Foley
District Database                    – Eric Bowes
Welfare & Quartermaster         – Steve Luckhurst
Shop                                      – Rob Finch
Assistant Secretary                 – Eric Bowes

d.    The following were elected as ordinary members of council:

Tim Thorpe
Pat Holloway
John Turney
Brian Hunt

5. The following were elected as honorary club members

                                               i.     Ian Adams

                                             ii.     Albert Hubbard

                                           iii.     Alan Knox

      f. John Ellis was proposed to examine and approve the club’s annual accounts

(This may not fully meet the needs of new compliance recommendations from Rotary GB&I so this post may need to be reallocated in due course).

7. The two club representatives for district council are Scott Trathen and Robin Edwards

 Other business:  Music is needed by Alistair for the evening entertainment on 7^th June. 

The meeting was closed at 10.15pm