Club Administration

The 'club administrator' is the most important role. They control the content of the site, adding meetings, events etc in addition to the club administration facilities of the site, for example creating committees and adding members to the committees. It is advisable, therefore, that clubs have several administrators.

Once your membership has been approved and you know you've been made a club administrator, when you log in, the following horizontal navigation bar is displayed. Click the 'Club Admin' link from the 'Members Area' menu. Note the navigation bar only displays 'District Admin' and 'Club Admin' to those post holders - ordinary members do not see them.

link to club admin

Only club administrators have access to this area - and they have the facility to designate more than one member as administrator for their club, so the workload can be shared. However, I would recommend no more than 2 - 4 administrators!

If this is the first time you visit this page - or your club is NOT using the RIBI template system, the page shown below is displayed. If you DO want to use the template system (and your club is prepared to make a separate payment of at least £50 p.a. to The Rotary Foundation for its use) tick the button as shown at (1). If you aren't using the template for your website, you can still keep meeting details, external website information etc up to date for display on the district website (if your district is using the template).

if you are not using the template system

Once you have ticked the 'using system' box and updated the form, the admin page will change, showing more options available to you in the menus:

note the changes after ticking the box.

You will notice that there is a link to a form you can download to make your payment for use of the website facilities (these have not cost RIBI anything!) together with a list of recent updates.

Until you have made your payment to Foundation AND updated the 'renewal due date' in the admin area- i.e. a date one year AFTER you made the payement, your site will not display.

The 'renewal date' field enables reminder messages to be sent a few weeks before your next payment is due. Only the club administrator can update this field - simply sending the cheque to Alcester will not help, as Secretariat staff do not have access to the template.

As an extra reminder, when the date is near to your 'renewal due' date, a message similar to that above is displayed.

Once the renewal due date is entered and outside the renewal period, no notification message is displayed.

Essential things to do:

  • Add some members
  • Create 'contact form subjects' so you can be contacted via the website
  • Click on the links to update 'Meeting Details' and 'Club and feedback information'