Login to your club template website as a member
Navigate to the Future Programme page
Left Mouse click (select) the 31 calendar icon at the top of the page
Select the dropdown menu "Click here to copy the URL for the iCal file into the clipboard"
This will copy the address of the web calendar to your clipboard (it might take a few moments)
e.g. http://www.rotary-ribi.org/genics.php?ics=true&ClubID=XXX&mx=true where XXX is your club ID
Open Outlook Home tab and click on the icon and go to your Calendars Page
Go to Other Calendars
Right click on Add Calendar …then ... Pick from Internet
Enter the "location of the internet calendar" that you want to add to Outlook in the box as follows:
Paste your address link from step 6 above as webcal://www.rotary-ribi.org/genics.php?ics=true&ClubID=XXX&mx=true where XXX is your club ID.
You will be asked if you want ADD THIS Internet Calendar to Outlook and subscribe to updates click on YES
You can also divert here and use the Advanced tab first and change the Calendar name from “Genics” to “Rotary”, although you can also do this afterwards by right clicking your mouse on the calendar name and selecting rename.
You should find then your calendar updates with any intervening changes made to the template club calendar when you first start up or if you do a Send / Receive.
NB: With an iPhone or iPad you need also to go through the same routine as it will not link this calendar which is external to Outlook nor update it automatically through the iCloud. It will however keep you updated if you separately load the web calendar link individually onto each iPad or iPhone you have as below.
1. This is another problem area which has been solved after a lot of frustration with duplicate addresses left in the address book. Once sorted it works well with sync across two iPhones and an ipad. Always back up your Outlook Address Book first on to your computer in case of trouble later so you can start again.
2. Never ask the Apple iPhone to leave your addresses on the phone if you are doing this as it treats this as a need to keep both - the combined list of iCloud and your original mobile's contact details stored and as you soon start backing both up to iCloud you end up with doubling and tripling of your addresses etc.
Thanks to Hugh Barnard, RC Basingstoke for writing this tutorial.