Privacy and Accessibility
Every effort has been made to ensure that the original template pages for this site are W3C compatible.
However, as the content of pages is supplied by the club, such content may not be compatible.
We use Google Analytics to make sure our statistics are reliable.
Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on. We do not collect or store your personal information (e.g. your name or address) so this information cannot be used to identify who you are.
Some pages may have cookies used to integrate with Social Media sites, so that, for example, if you are logged into Facebook, you can 'like' pages.
We do not collect personal data in the public area of the site - if you complete a contact form, for example, your email address is not stored in a database for re-use, nor is any information passed to third parties.
Rotary International in Great Britain and Ireland (RIBI), and the Rotary Clubs of District 1180 (“we”) promise to respect the confidentiality of any personal data you share with us and we will always take every effort to protect your privacy.
We pride ourselves on our honesty and openness and will always be clear how, when and why we collect and process your information; we promise we will never do anything with your details that you wouldn’t reasonably expect.
This privacy notice explains how the Rotary Club of West Wirral will use any personal information you provide or we collect about you, received either online and offline, as well as any electronic, written or oral communication. The intention of this notice is to indicate that any such personal data is processed lawfully under the new General Data Protection Regulations. Links are given below to the Privacy Notices of Rotary International and RIBI.
WHAT INFORMATION DO WE COLLECT?
We collect information about you when you make, for example, an enquiry from our website, enter an application form for one of our competitions, visit our club, or take part in one of our events. The information we collect about you can include your name, address, email address, phone number, date of birth (if relevant), any pertinent medical information and contact information for next of kin (if relevant).
HOW DO WE USE THE INFORMATION ABOUT YOU?
We collect information about you, for example, to process a membership application, to ensure the smooth running of an event, or for welfare reasons as necessary.
This may include creating a record in your name on our event/competition system to record your relevant information and track payment of entry fee or any sponsorship money.
Where applicable, and as instructed by you as part of the donation process, we use your personal information to report your donation to HM Revenue and Customs (HMRC) for Gift Aid collection.
WHO WILL USE YOUR PERSONAL INFORMATION?
The club organiser will hold and maintain the data for the smooth running of an event. The club secretary will hold and maintain membership data. Information will only be shared with those that “need to know” the information at the appropriate time; for example, it may be shared with the emergency services in the event of an accident.
ACCESS TO YOUR INFORMATION AND CORRECTION
We want to ensure that your personal information is accurate and up to date. Please contact us to correct information you think is inaccurate (see below).
HOW LONG WILL MY INFORMATION BE HELD?
Membership information will be safely retained for the duration of your membership. Any other information will be retained no longer than necessary to maintain effective communication.
Any Gift Aid information will be held in accordance with the HM Revenue and Customs (HMRC) guidelines for financial records and auditing purposes and for as long as required to administer your donations and any subsequent queries.
We will not sell, trade or share your personal information with non-Rotary third parties nor will we send you mailings on behalf of other unrelated organisations.
CHANGES TO OUR PRIVACY NOTICE
We keep our privacy notice under regular review.
PRIVACY NOTICE LINKS
HOW TO CONTACT US
If you have any questions about our privacy notice or the information we hold about you please email us from the contact page on our website selecting “GDPR” as your “subject”.
25th May 2018